Send files securely between individuals with a compliant audit trail.
Do your users have a way to send large files securely? Are they continually running up against email file attachment size limitations? Giving them an easy, IT-approved way to send files will make their (and IT’s) lives easier.
Without an IT approved tool, users will find another way to send files when they need to. That means insecure FTP sites, lack of encryption, no tracking and general regulatory non-compliance. That’s a huge risk.
No matter how good your secure file transfer solution is, it’s pointless if your end users can’t or won’t figure out how to use it. They need an easy way to send files to individuals on a regular or an ad hoc basis. Have you made that easy for them to do?
File transfers between individuals can be a regular, even automated occurrence (i.e., weekly price lists to sales teams). They can also be initiated randomly by an immediate need (i.e., new product brochures to 3rd-party designers). In either case these transfers need to be encrypted from end-to-end and provide an audit trail that proves who sent, who received and when. That’s what allows your organization to comply with regulations like HIPAA, PCI and GDPR. Extending your large-scale System-to-System and Person-to-System managed file transfer solutions to individual users can bring them the same benefits while maintaining your overall visibility and control.
Person-to-Person can also mean person-to-group. Software builds need to be transferred to development and QA teams that may be external. Price lists need to go to sales teams worldwide. Patient records need to go from doctors to teams of specialists while maintaining HIPAA compliance. And while often these transfers are unique, one-off actions they are equally as often regular occurrences. A simple, effective and easy-to-use managed file transfer solution makes it easy to initiate these transfers and ensure that they go to every recipient reliably every time. Implementing automation makes regular transfers not only easier to initiate, but also removes any chance of human error from the process: the sender simply does the same thing every time they need to send a secure file.
Users are the biggest security risks when it comes to transferring files while maintaining regulatory compliance. When they need to get a file to someone else they’re going to do it as quickly and as easily as they can – which usually means insecure email. Even when they have an IT-approved file transfer tool, human error can also make them vectors for security breaches unless that tool is easy to use and readily available. Giving your users a secure file transfer tool that’s integrated with their existing email system (or is at least as easy to use) can dramatically reduce your risk of expensive regulatory violations and security breaches.