Using Notifications- A Simulation

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This section uses the e-mail notification to provide an example of how you can use notifications and rules to monitor your FTP server.

In the example, suppose you are the FTP Administrator for the Broad Street Printing company. When a customer has a document to be printed, he uploads the files to your FTP server. The Print Production Manager has asked you to let her know when files are uploaded to the PrintReady folder.

To accomplish this, you do the following:

• Create an e-mail notification that can send a message to the Print Production Manager.
• Test the notification.
• Create a rule to monitor uploads and assigns the notification to it.
• In WS_FTP Server Manager, you expand the tree items in the left pane.
• You expand the Notification Library, and select Send Email. The e-mail notification list appears in the right pane.
  
• In the right pane, you click Add to start the e-mail notification wizard.

The e-mail notification wizard has six screens. To define this notification, you enter the following information on each screen:

Option:	You enter:	Notes
Display Name:	"PrintReady message"	This is the display name used in the lists. You'll use this name to select the notification when you create a rule.
E-mail Gateway:	156.21.50.10	This is the IP address of the mail server on Broad Street's network.
From Address:	FTPadmin@broadstreet.com	Some mail servers check that the From address is valid before accepting the message. You can enter your e-mail address here.
To Address:	productionmgr@broadstreet.com	The message is sent to this address.
Subject:	File %simplename is ready	The subject line uses the %simplename variable to report the file name.
Notification Message:	%user uploaded %simplename to %dir for printing at %timestamp	The message uses notification variables to tell the Production Manager the details. For example, the actual message may say: "Ipswitch uploaded ftpserver.pdf to C:\iftpsvc\printready for printing at 11:45 2004 05 05,

4. You review the settings in the Notification Summary, then click Finish.
   

The E-mail list appears with the new notification displayed.

5. Having completed the notification, you test it. From the Notifications list, select the PrintReady notification, then click Test. Verify that the Print Production Manager received the message.
6. Now, you create a File Upload rule for the PrintReady folder and assign the new notification to it.

In the WS_FTP Server Manager, you expand Rules, and select File Upload. The File Upload rules list appears in the right pane.

In the right pane, you click Add to start the Rules wizard.

The rules wizard has 4 screens. To define the rule, you enter the following information:

Option:	You enter:	Notes
File Mask:	*.pdf, *.ps, *.eps, *.doc,	The file extensions to which this rule will apply.
Notification options:	Select the option: Notify upon successSelect the notification: PrintReady	When the file is uploaded successfully, this rule sends the PrintReady notification.
User Permissions:	the FTP user: IpswitchPermissions option: All Permissions	You select the user from the list of users for this FTP server. This is the user (customer) who will be uplaoding the print file. You give them all permissions.

7. You review the settings in the Rule Summary, then click Finish. The File Upload Rules list appears with the new rule displayed.
8. When your customer, in this case named Ipswitch, uploads a file to the PrintReady folder, the FTP server sends an e-mail notification to your Print Production Manager. The e-mail message looks something like this:

Ipswitch, Inc. http://www.ipswitch.com

©Ipswitch 2004